Content development has become a sensational means of sharing information over the internet. Even the non-technical users got the ability to publish content easily and quickly on the World Wide Web. It is all possible because of the easy-use of content management tools available and is widely used by firms, news organizations, educational institutions, and other businesses. In this chapter, you will learn about the concept of CMS and why it is widely accepted in the market.

What Is Content Management System?

Content Management System (CMS) can be defined as a tool or software program containing a set of interrelated programs used for creating and managing different digital or online content. Some famous examples of CMS software are Joomla, Drupal, WordPress, TYPO3, etc. The typical use of CMSes are in two areas:

  1. Enterprise Content Management (ECM) and
  2. Web Content Management (WCM)

In the majority of the cases, it can support many users, letting them work in the association. For example, WordPress makes it possible to create many administrative users, where each one has different privileges hence making the work progress in parallel. Content management systems also comprise of text as well as the layout and design features like the facility to upload multimedia content like photos, videos, audio, maps, or even any source code.

Components of Content Management System

A content management system is composed of two major components. These are:

  • A content management application (CMA) is a graphical user interface that allows its users to create, delete, modify, and publish content even without the knowledge of HTML or other programming languages ​​that are necessary to create web pages.
  • A content delivery application (CDA) is responsible for the back-end services. It manages as well as delivers content after framed in the CMA.

Features of Content Management System

  • User Management: This permits the management of user information like the roles of different users allotted to work simultaneously, such as creating or deleting the user, change the username, password, and other related information.
  • Theme System: This allows us to modify the site view as well as functionality using stylesheets, images, and templates.
  • Extending Plugins: Different plugins are offered, which gives custom functionalities and features to create the CMS site.
  • Search Engine Optimization: It is embedded with a lot of search engine optimization (SEO) tools making content SEO more straightforward.
  • Media Management: is used for managing the media files and folder, with uploading media contents easy and effortless.
  • Multilingual: Translation of the language, as preferred by the user, is possible through CMS.

Advantages of Content Management System

  • Most of the CMS is open source and is available for free.
  • Easy and quick uploading of media files can be done.
  • Several SEO tools make on-site SEO simpler.
  • Easy customization is possible as per the need of the user.
  • It can modify CSS files as per the design needed by the user.
  • Many templates and plugins are available for free. Customization of plugins is also possible.
  • Content editing is also more comfortable as it uses the WYSIWYG editor.

Disadvantages of Content Management System

  • CMS software needs a time-to-time update, and hence the user needs to look out for an updated version.
  • The use of different plugins can make your website heavy and challenging to run.
  • CMS hosting is quite expansive.
  • PHP knowledge is required to modify or change the WordPress website.